Operations Integrator

Real Magic is entering a focused growth phase, and we are seeking a highly capable Strategic Operations & Systems Integrator to bring structure, clarity, and executional precision to our organization.

This is not a traditional VA role.

You will work directly with leadership to optimize systems, improve workflows, increase operational efficiency, and support revenue execution in a fast-moving, international environment.

We are looking for someone who thinks in processes, sees gaps before they become problems, and takes ownership of execution from idea to implementation.

This is a remote role , and part time with possibility of full time for someone based in the EU, US. or Canada

*Please note:*

• Hourly rate range (80 - 100) is in USD per hour

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Key Responsibilities

Systems & Process Optimization

• Audit and improve internal workflows across operations, sales, marketing, and fulfillment
• Build and document SOPs
• Create and maintain operational dashboards and performance trackers
• Improve and maintain CRM structure (GoHighLevel) and automation flows
• Identify bottlenecks and implement efficiency upgrades

Technical Integration & Automation

• Design and implement automations across CRM, email, payments, and project management tools
• Integrate tools (Zapier, GoHighLevel, ClickUp, Stripe, etc.)
• Reduce manual admin through systems architecture
• Ensure data accuracy across platforms

Financial & Operational Oversight

• Support cash flow tracking and reporting
• Monitor billing, invoices, and payment flows
• Improve commission tracking systems
• Support leadership with weekly performance metrics

Events & Program Execution

• Coordinate operational logistics for live and virtual events
• Ensure ticketing, access, and CRM tagging are optimized
• Support launch execution from an operational standpoint
• Maintain clarity between sales, fulfillment, and delivery teams

Leadership Support

• Act as a right hand to Operations
• Maintain accountability rhythms and reporting
• Drive weekly clarity around priorities
• Own task flow in ClickUp and internal coordination

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What You Are Not

• A task-taker waiting for instructions
• A generic VA
• A short-term executor

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Qualifications:

• 3+ years in operations, integrator, or systems roles
• Strong CRM experience (GoHighLevel required)
• Experience designing automations and integrations
• Ability to build clean SOP documentation
• Financial literacy (comfortable with tracking revenue, commissions, and expenses)
• Strong written communication
• Structured, disciplined, and calm under pressure
• Based in the EU or US (required)

Bonus:

• Experience supporting founders or scaling online businesses
• Event operations experience
• Profit-first or cash-flow discipline familiarity

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What We Offer:

• Fully remote role (EU or US based)
• High ownership and autonomy
• Direct access to leadership
• Strategic influence on company growth
• Opportunity to scale into Director of Operations role

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How to Apply

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