Chief of Staff

About Seygan

Seygan is building the discipline of cognitive architecture for AI—ensuring that artificial intelligence expands human capacity rather than diminishing it. Grounded in neuroscience, cognitive psychology, and enterprise transformation, we advise companies in regulated industries on adopting AI in ways that protect and strengthen human cognition.

Today, we are a founder-led firm at the beginning of deliberate, mission-driven growth—preparing to bring on consultants and scale within the next few months.

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The Role

Seygan is hiring a fractional Chief of Staff to serve as the operational foundation of the firm as it grows. Reporting directly to the founder, this person will manage the systems, workflows, and external pipelines that turn the founder’s vision, content, and relationships into measurable traction. This is a part-time engagement to start, with a clear path to expanded scope and leadership as the firm grows.

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Responsibilities

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Thought Leadership Operations

• Manage the pipeline of speaking, podcast, panel, and publication opportunities—sourcing targets, submitting applications, and tracking status
• Coordinate the founder’s content calendar across LinkedIn and other platforms: scheduling, publishing, and monitoring engagement
• Handle logistics for confirmed engagements—scheduling, prep materials, travel coordination, and follow-up

Relationship & Pipeline Management

• Manage outreach to prospective partners, referral relationships, and target accounts identified by the founder
• Own the CRM—maintaining accurate records, tracking pipeline stages, and ensuring timely follow-ups across all external relationships
• Coordinate meeting scheduling, prep, and post-meeting action items
• Prepare polished proposals, capability statements, and pitch materials from founder-provided direction

Firm Operations & Infrastructure

• Build and maintain operational systems: templates, workflows, intake processes, and reporting
• Establish a weekly reporting cadence on outreach volume, pipeline status, and engagement metrics
• As the firm scales: coordinate partner and consultant onboarding, manage client delivery logistics, and support internal team operations

Operational Judgment

• Anticipate operational needs and build processes proactively, not reactively
• Flag what’s working and what isn’t; recommend adjustments to systems and priorities
• Bring independent thinking to how the firm operates—this role requires judgment, not just task execution

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Qualifications

Required

• 3–5 years in operations, project management, or chief of staff roles in a B2B professional services or consulting environment
• Strong organizational skills with a track record of building systems, managing pipelines, and keeping complex workstreams on track
• Excellent written communication—able to prepare polished outreach, proposals, and materials with minimal revision
• Self-directed and resourceful; comfortable operating in an early-stage environment with limited structure
• Genuine interest in Seygan’s mission at the intersection of AI and human cognition

Preferred

• Experience managing thought leadership operations—speaking pipelines, publication submissions, or executive visibility programs
• Familiarity with regulated industries (financial services, pharma, healthcare)
• Proficiency with CRM platforms, scheduling tools, and project management software
• AI fluency: ability to build or leverage AI-driven workflows and automations to scale operations. Candidates without this skill who are motivated to develop it will be trained as part of the role.

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What We Offer

• Direct path to senior operational leadership as the firm grows and brings on consultants
• Profit-share conversation as traction is established
• Hands-on AI fluency development working alongside a founder with deep expertise in AI and cognitive science
• Close collaboration with a leader who has driven transformation at Fortune 500 scale
• Meaningful work at the center of one of the most important questions in AI: what it does to how humans think

Type: Part-time contract, 10–20 hours/week, with path to expanded scope

Location: Remote (US-based)

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How to Apply

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