Head of Admin & People

Coethia is building a network of credentialed healthcare professionals and content creators bring vetted health information to the public. We're a small, fast-moving team looking for an experienced, highly independent operator to run HR, finance operations, and office administration.

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We need someone who has done this before, many times, and doesn't need a playbook handed to them. You'll be the only person owning these functions, working directly with our CEO, and exercising strong judgment and discretion with confidential information.

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What you'll own:

HR

• Onboarding and offboarding, start to finish
• Payroll administration
• HR policy documents and employee handbook
• Point of contact for benefits providers

Finance

• Corporate and organizational documents
• Monthly financial reporting with our outside accounting firm
• Tax filing timelines and reviewing tax forms before submission, in coordination with our accountants
• Vendor invoicing, expense tracking, and budget support
• Clean, current financial recordkeeping

Operations

• Software, insurance, and vendor contracts and renewals
• Internal systems administration and access management
• General admin support for leadership
• Special projects as needed

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What you bring:

• 8+ years in operations, HR, or finance, ideally at a small company or startup
• A track record of working independently and building process where none exists
• Strong discretion — you can be trusted with sensitive material
• Excellent written and verbal communication
• Experience with standard HR, payroll, and accounting platforms
• Comfort reviewing tax filings and coordinating timelines with outside accountants
• Fractional or multi-client experience preferred

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Fractional, part-time, open to remote.

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How to Apply

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